All a user needs to do is to complete a travel expenses report via a Web browser! The form displayed online looks exactly like the paper form, and can be filled in just as quickly and easily. The only thing you can’t do is make mistakes.

If there are not enough lines in the form for all your journeys, simply add more! The way the fields and pages are displayed is also dynamic: if you’ve made a journey by car, you won’t be asked to enter the cost of your plane ticket!

We’ve created selection options for many of the input fields. After all, who wants to enter their bank sort code and details manually each time? A centralised database enables you to select from a clear, comprehensive and up-to-date list of valid entries!

… and already calculated and checked!
High-quality data is one of the hallmarks of Lucom Interaction Platform: Once you have entered your mileage, all associated totals and amounts are calculated automatically. There are also any number of checks available – from simple format checking to online comparisons using the business logic for the specialist application.

Once the expenses report has been completed, it is forwarded to the appropriate recipient for checking and approval. This can be performed automatically (using the cost centre entered, for example), or the administrator can select the appropriate recipient.

No separate forms are required for checking and approving the expense report: instead, the administrator works with the same view, in which the input fields are now write-protected in accordance with his or her system authorisations. Instead, he or she has fields to add comments and for approving the report.

The list view provides an automatic overview of all expense reports and their current processing status. Convenient filter and sort functions enable information to be found quickly.

The reports are also available outside of the browser. With Lucom Interaction Platform documents can be created in a variety of different output formats (print, XML, etc) and the reports can also be transferred to an archiving or backend system.

The user can send personalised e-mails directly from his or her browser. This e-mail can contain a link to the current expense report. The recipient can then view the report by clicking on the link. The fact that only links are sent, instead of attachments, prevents outdated versions from being circulated.

The central data storage function enables evaluations of all a company’s expense reports to be run at the touch of a button. This ensures that the information provided to the management team is up-to-date and relevant for decision-making.